<aside> 🧶 Use this template to create a new hire onboarding guide to ensure your new team members feel welcomed and connected to the team from their first day. This guide is for line managers and the People team - or whoever is responsible for getting the new employee set up and onboarded.

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This guide covers the period both both before and after a new starter joins the team. These are just a few things that we believe are important to ensure all new starters feel part of the team.

We know that onboarding is especially challenging when done remotely and sometimes in different time zones. It means no traditional coffee catch ups or team lunches and can often feel like teams are thrown straight into work, without the more fun and exciting parts of the onboarding journey.

It’s so important that to get the onboarding period right as these early experiences set the tone for the new hire’s time at the company - whilst also helping them get up and running more quickly. Poor experiences go a company's culture, can drive attrition, and can also impact the company's brand and reputation externally.

What should the People* team do?

*If you are a smaller company you may not have a dedicated people team, this section is for whoever at your company is responsible for setting up new hires

• Send the contract to the new starter electronically and send onboarding documents via email or your HR system and notify you of your new team members name and start date

⚡Tip: Take a look at this list of the best electronic signature apps from Investopedia

• Trigger the IT onboarding process which ensures IT equipment is sent out on time.
• Set up the new starter's access internal systems, email, calendar etc. before their first day

⚡Tip: Many remote SMEs use Google Workspace for their communication, productivity and collaboration tools

• Arrange an HR induction within their first few days to familiarize the new starter with the company's HR system, ways of working, company benefits and to answer any questions.
• Send onboarding training to be completed (for example GDPR training)

⚡Tip: Use a product such as Loom or Thinkific to easily create online onboarding training videos